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Using MailManager
The Aloak Mail Manager is a utility which enables you to to send, receive and read email using your web browser.

Access the web based mail reader from our Account Manager or add

mailmanager/

to your customized web site address:

(ex. http://mysite.aloak.com/mailmanager/)

when you type the address into your browser location bar.

As with any other email reader, such as Outlook Express or Eudora, you need to use a login name and password to access your email. If you have forgotten your login name or password for the email account you wish to access, contact Aloak at contact@aloak.com. Optionally, you can log in to your Aloak Account Manager, using your Aloak customer account Login Name and Password, select hosting accounts, then change the password for the email account you wish to use.

If you have forgotten your Aloak customer account LoginName and Password, they can be retrieved securely using the Aloak Account Manager.


Log In

To log in to the web based Mail Reader enter your full EcomHost email address and password. Your EcomHost email address is composed of your login name joined together with the @ symbol and your chosen EcomHost domain (ex. john@aloak.com). Type in your email address and password then click on the Log In button.


View and Manage Email

The View and Manage E-Mail page presents a list of emails that currently reside within a folder of your mailbox. From this list you may read, reply to, delete or move any of the emails.

You can get to the View and Manage E-Mail page of the Mail Manager at any time by clicking on the Reload button or by changing to a folder.

Clicking on the Reload button will take you to your INBOX folder. This will also force the MailManager to check for any new mail that may have arrived.

To change to a different folder, select a folder from the pulldown menu and then click on the Change button. See the folders for more information on folders.

Show Icon To read an e-mail message click on the Show icon. After you click on it there will be 8 new buttons at the very top of the page and the text of the e-mail will follow. To learn how they are used click here. If you had previously read the e-mail then the Show icon will look like this: Show Icon

Delete IconTo delete an e-mail message click on the Delete icon. You can delete multiple e-mails by clicking on the Delete icon of each individual e-mail message you want to delete or by using the method below.

To delete more than one e-mail at once click on the Mark box so that a check mark appears for each message that you want to delete. Then click on the Delete Marked button.

The e-mail messages will be moved to the TRASH folder. If you would like to permanently delete the e-mail messages then perform the same procedure, except perform it in the TRASH folder. Once completed the e-mail messages will be deleted permanently.
Note: You can also change your
options so that once an e-mail is deleted it will not be moved to the TRASH folder but will be deleted permanently.

To move e-mail messages to a different folder first click on the Mark box so that a check mark appears for each message that you want to move. Then select a Folder to move the e-mails to, and click on the Transfer button.

Show Icon Buttons

If you had clicked on the Show icon to view your e-mail, you will have 8 new buttons at the very top of the page:

If you would like to reply to the e-mail click on the Reply button. This will open a new email addressed to the sender, with the content of their message included in the body of the new one.

Similar to Reply, clicking on Replyall will prepare a new message to be sent to the sender along with all of the other recipients of the original message (including yourself).

If you would like to forward the e-mail to someone click on the Forward button and type the e-mail address(es) of the person(s) in the To: field. The content of the original message will be included in the body of the new email.

To delete the e-mail message click on the delete button. You will automatically return to the View and Manage E-Mail page.

To view the previous e-mail message within the current folder click on the Previous button. If you are at the very first e-mail and you click on the Previous button, you will automatically return to the View and Manage E-Mail page.

To view the next e-mail within the current folder click on the Next button. If you are at the very last e-mail and you click on the Next button, you will automatically return to the View and Manage E-Mail page.

To view the headers of an email click on the Header button.

The headers of an email are the lines of text added to the top of email messages by the servers that handle them. They describe where the email has been passed on its way to you. The headers are normally hidden from view.

To move the e-mail to a different folder first select a folder from the pulldown menu and then click on the Transfer button.


Log Out

To quit using the MailManager click on the Log Out button.


Compose

The Compose page allows you to create and send e-mails. It also lets you attach files to your e-mail making sharing files with others very easy.

You can get to the Compose page by clicking on the Compose button, by replying to or forwarding an e-mail, or by clicking on the Compose button on the Addresses page.

To compose an e-mail click on the Compose button.

To: Type the e-mail address of the recipient in the To: field. You may also use Nicknames that you have defined in your Address Book. More than one email address may be entered in a comma separated list.

CC: If you would like to send a copy of the e-mail to others then enter the e-mail address or nicknames of those people in the CC: (Carbon Copy) field. Like the To: field you may enter more than one address or nickname separating them by commas.

Subject: Type in a few words to summarize the content of the email in the Subject: field. This will be displayed along with your email address to the receiver of this message when they retrieve it.

Type the body of the message in the remaining input field.

If you would like to attach a file or two to the e-mail click on the Attach button. Type in a complete path to the file or click on the Browse button to select the file you would like to attach to your e-mail.

To send your e-mail click on the Send button.

To cancel your e-mail message and go back to your INBOX folder click on the Cancel button.


Folders

The Folders page allows you to see all your folders. You can also switch to a folder from this page as well as create or delete a folder.

Folders are used to organize and store email. It is very useful to sort the email you have received into various folders, making it much easier to find them later.

You can get to the Folders page by clicking on the Folders button.

To see a listing of all your folders click on the Folders button.

Folder IconTo View and Manage the email within a folder, click on the Folder icon.

Delete IconTo delete a folder click on the Delete icon. Only empty folders can be deleted. If the folder you want to delete is not empty switch to it and then delete or move all the e-mails from it. You cannot delete the INBOX, SENT, and TRASH folders, even if they are empty.

To create a new folder first type in a foldername and then click on the New Folder button.


Addresses

The Addresses page is like an address book. It allows you to store, create, edit, and delete e-mail addresses. It also allows you to compose e-mails to the person(s) on your Addresses page.

You can get to the Addresses page by clicking on the Addresses button.

To add e-mail addresses to your address book click on the Addresses button.

To add just one e-mail address click on the New button under the Individuals subheading. To add multiple e-mail addresses click on the New button under the Groups subheading.

For individual addresses fill in at least the Nickname and Email Address fields. For group addresses type in a Nickname and as many e-mail addresses as you like, one per line. [Nickname: a (usually simpler) name added to or replacing the proper name of a person. e.g. John Doe might be nicknamed Johnny, John, Falcon, etc.]

To save the changes made to your address book click on the Save button.

To discard the changes made to your address book click on the Cancel button.

If you have saved any e-mail addresses, you can now :

Compose a message by clicking on the Compose button.

Edit your entries in the address book by clicking on the Edit button.

Delete e-mail addresses stored in the address book by clicking on the Delete button.


Options

The Options page allows you to specify your real name, signature, and a number of other settings and startup options.

You can get to the Options page by clicking on the Options button.

If you would like to change the default settings in MailManager click on the Options button. Here you can enter your real name, add a signature to be displayed in each e-mail you send as well as change your Settings and Startup options.

The Settings section has 3 options:

You can specify how many e-mails you would like displayed per page in MailManager.
You can specify if you would like to save deleted messages to the TRASH folder, or if you would like to permanently delete all deleted e-mails.
You can specify if you would like to save sent messages to the SENT folder.

The Startup section has 2 options, only one of which can be selected:

You can select to go either immediately to your INBOX folder or to the folder list after logging in or reloading MailManager.

To save the changes made to your options click on the Save button.

To discard the changes to your options click on the Cancel button.


Accounts

The Accounts page allows you to set up links to your other e-mail accounts on the Internet so that when you check for e-mail using the MailManager, it will automatically check for e-mail on your other accounts and transfer it to the folder(s) of your choice.

You can get to the Accounts page by clicking on the Accounts button.

To list all your accounts from which you can access your e-mail click on the Accounts button. This feature of the MailManager allows you to check your mail that is on different hosts (e.g. your Internet Service Provider) and transfer it to your EcomHost account so that you can read it.

To create a link to one of your e-mail accounts on a different server so that you can access your e-mail from EcomHost click on the New button. Type in your login name, password and server name. Then select into which folder you want your e-mail to be deposited.

Click on the Save button to create your new link.

Click on the Cancel button if you want to cancel your e-mail account link and would like to get back to the INBOX folder.

If you have at least one account link, then 2 new buttons will be visible on the right side:

The Edit button will allow you to edit an account link.

The Delete button will allow you to delete an account link.


Help

If you would like to learn how to use the MailManager click on the Help button. The help button will bring you this page!

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